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F.No. A-28011/03/2009-SO(Per/EC)

Government of India

Ministry of Finance

Department of Revenue

Central Board of Excise & Customs


North Block, New Delhi,

Dated, the 29th September, 2011


All Chief Commissioners/ Directors General under CBEC.

All the Commissioners in-charge of Directorates. 

Subject:           APARs of IRS(C&CE) officers - Representations against gradings etc. - reg.



            Attention is invited to Board's letter of even number dated 24.06.2010 whereby instructions alongwith format for writing of APAR upto the level of Commissioner of Customs & Central Excise were communicated to all field formations.  In terms of these instructions, there will be a Referral Board consisting of the following to decide representations, if any, received from the officers concerned regarding grading, remarks etc., given in their APAR:-


Officer Reported upon

Reviewing Authority

Referral Board

Assistant / Deputy Commissioner


Jurisdictional Chief Commissioner (Chairman),

Jurisdictional Commissioner ,

Jurisdictional Commissioner (Appeal)

Joint / Additional Commissioner

Chief Commissioner

Zonal Member (Chairman),

Jurisdictional Chief Commissioner,



Member/ Chairman, CBEC

Chairman, CBEC (Chairman),

Member (P&V), Zonal Member.

[Chairman to co-opt a Member, where Member (P&V) is the Zonal Member].


2.         Enquiries have been received as to the interpretation of jurisdictional Chief Commissioner / Commissioner mentioned in the composition of the Referral Board - whether the jurisdictional Chief Commissioner / Commissioner should be the Chief Commissioner / Commissioner under whom the officer is presently serving  or the Chief Commissisoner / Commissioner  who reported/reviewed his APAR.   


3.         The matter has been examined.  It is felt that the Chief Commissioner under whom the officer is currently serving may be able to examine the issues raised in the representation in a more fair and objective manner, and is expected to be free of any bias.  Further, the Chief Commissioner under whom the office had served during the period of reporting may not in certain cases be available for the Referral Board meetings for various reasons which may include his retirement, deputation or transfer to some other charge. 


4.         Accordingly, it is clarified that the term jurisdictional Chief Commissioner / Commissioner referred to in the composition of the Referral Board shall be the Chief Commissioner / Commissioner under whom the officer reported upon is currently serving. 


5.         It is further clarified that :-


(i)      Jurisdictional Chief Commissioner/Jurisdictional Commissioner also means the jurisdictional Director General / Jurisdictional Additional Director General.


(ii)      for considering the representation in ADC/JC grade where jurisdictional Head is the Director General, HRD, the other Member will be the Chief Commissioner of Central Excise, Delhi; and


(iii)     for considering the representation in Deputy/Assistant Commissioner grade  where there    is no Commissioner(Appeals), Chairman of the Referral Board may co-opt any other officer of the level of Commissioner under his charge.


6.         This may kindly be brought to the notice of all the Group 'A' officers under your chage.



Yours faithfully,


 ( R. Sanehwal )